Executive Assistant - Remote Position

Executive · Any City, Any State, California
Department Executive
Employment Type Full-Time
Minimum Experience Experienced

About MAPS Public Benefit Corporation (MAPS PBC)

MAPS Public Benefit Corporation (MAPS PBC) catalyzes healing and well-being through psychedelic drug development, therapist training programs, and sales of prescription psychedelics prioritizing public benefit above profit. MAPS PBC is a wholly-owned subsidiary of the Multidisciplinary Association for Psychedelic Studies (MAPS), a 501(c)(3) nonprofit that is at the forefront of the rapidly growing psychedelic medicine industry and movement and is a leading advocate for drug policy reform. 

 

MAPS PBC’s current focus is developing MDMA-assisted therapy as a breakthrough treatment for PTSD with plans to submit for FDA approval in 2022. In May 2021, the results of our successful Phase 3 clinical trial were published in Nature Medicine and profiled on the front page of The New York Times

 

MAPS PBC is committed to the evolution of psychedelic healing modalities. We are building a diverse and inclusive workplace where we learn from each other.  We value transparency, autonomy, experimentation, and kind, direct feedback. We welcome applicants who thrive in the midst of a growing organization that values science and healing. 

 

Why work for MAPS Public Benefit Corporation (MAPS PBC)?

MAPS PBC is a dispersed workforce that offers full-time employment in a dynamic remote work environment. This means our employees enjoy competitive salaries and benefits packages, as well as the comfort of working from their own homes. Through the conscious use of technology, we stay connected to our team members and professional community while, at the same time, enjoying the freedom of a remote environment.

 

We are committed to conscious leadership and an inclusive team dynamic. Our culture is one of mutual respect, responsibility, and trust. Our employees’ health and happiness are priorities, and we treat our staff like people, not numbers on a spreadsheet.

 

MAPS PBC is at the forefront of changing the way mental health issues are treated and is committed to bringing dignity and access to overcoming mental health challenges through the conscious use of psychedelics. We believe we are changing the world, and we want you to be a part of it.

 

Position Summary

The Executive Assistant (EA) is an organized and experienced administrative professional whose primary responsibility is providing high-level, confidential support to two C-Suite Executives: the Chief Scientific Officer (CSO) and the Chief Operating Officer (COO).


Reporting directly to the CSO and COO, the Executive Assistant provides executive support, calendar management, coordinates executive outreach and internal relations efforts; coordinate communications and agreements with external stakeholders, and oversees special projects as needed. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.


The Executive Assistant will be responsible for project planning for special projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position is often privy to confidential information and as such, requires diplomacy and discretion.


Desired personal attributes include someone who is organized, resilient, flexible, has a high level of professionalism and strong attention to detail, is independent and self-motivated, has polished verbal and written communication skills, and is a creative problem solver.

 

Location

This is a remote position from a suitable home office with a private and quiet area to work. Secure internet and reliable phone reception are required. This position requires frequent phone and internet meetings. Certain home office expenses may be reimbursed. A work computer will be provided. Occasional travel may be required.

 

Hours

Full-time. We are a West Coast-based company and applicants must be available during normal business hours (9:00AM - 6:00 PM Pacific Time, Monday through Friday).

The exact schedule may be arranged upon hire. Occasional weekend hours may be required with advance arrangement.

 

Minimum Requirements

  • Undergraduate degree (BS/BA); BS or background in science strongly preferred
  • Strong work tenure: 3-5 years of experience supporting C-Suite executives.
  • Outstanding communicator written and verbally
  • Demonstrated success in collaboration with others
  • Highly detailed oriented and organized

 

Position Duties

  • Support CSO and COO in meeting goals, managing priorities, developing timelines
  • Support CSO and COO in developing efficient and effective processes to coordinate cross-functional communications and deliverables for company governance, communications, and scientific strategy
  • Manage calendars, planning, and scheduling, and act as point of contact for the CSO and the COO
  • Participate in internal and external meetings, track agenda’s and keep meeting notes (as needed)
  • Completes all writing projects as assigned, including, but not limited to: internal newsletters, Executive bios, press releases, internal company announcements, and other organization-wide content.
  • Assist with task management (using Asana project management platform)
  • Support meeting planning for All Staff / Town Hall meetings and Board meetings
  • Support coordinating with external stakeholders
  • Support special projects using shared project management norms, best practices, and tools
  • Explore opportunities to accelerate progress, gain efficiencies and identify creative approaches to special project execution
  • Provide administrative assistance where directed

 

Additional Competencies

  • Highly motivated
  • Leads with integrity and respect
  • Can work and communicate effectively at all level of the organization (Executive – to – Entry)
  • Alignment with the Mission

 

FLSA Status

Non Exempt (this position is eligible for overtime)

 

Compensation

Salary range based on experience; competitive benefit package includes:

  • Paid Time Off (PTO)
  • Sick Time
  • Holiday Pay
  • Employer paid medical, dental, vision, and life insurance (100% covered for employees + 50% for dependents)
  • Employer funded mental health HRA
  • Employer funded SEP IRA
  • FSA/Dep Care
  • Pet Insurance
  • Home Office Stipend
  • Wellness Wednesday/Journal Club/Yoga/Meditation and so much more!

Thank You

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  • Location
    Any City, Any State, California
  • Department
    Executive
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced